Admin

Admin Executive – Job Description

Job Title: Admin Executive / Administrative Officer
Department: Administration
Location: Jayanagar, Bengaluru
Employment Type: Full-Time
Industry: Education / Higher Education

Job Summary

We are looking for a responsible and organized Admin Executive to manage the day-to-day administrative operations of the college. The candidate will coordinate with management, HODs, faculty, students, parents, vendors, and support staff to ensure smooth and efficient functioning of the institution.

Roles & Responsibilities

• Manage the day-to-day administrative activities of the college.
• Coordinate with Principal, Vice Principal, HODs, faculty, non-teaching staff, students, and parents.
• Maintain and organize administrative records, documents, registers, and reports.
• Handle official correspondence, notices, circulars, and internal communication.
• Coordinate meetings, appointments, events, seminars, workshops, and college activities.
• Monitor attendance, leave records, staff requirements, and administrative documentation.
• Coordinate with vendors, suppliers, housekeeping, security, maintenance, and other service providers.
• Monitor office supplies, stationery, equipment, and general administrative inventory.
• Follow up on facility maintenance, repairs, housekeeping, security, and other infrastructure-related requirements.
• Support the admission department with documentation and administrative coordination when required.
• Assist management and academic departments with day-to-day operational requirements.
• Ensure proper implementation of college policies, procedures, and administrative guidelines.
• Maintain confidentiality of institutional and employee/student information.
• Prepare administrative reports and provide updates to management.
• Coordinate with external authorities, universities, service providers, and other stakeholders whenever required.
• Handle student/parent administrative queries and ensure timely resolution.
• Support examinations, inspections, accreditation activities, college functions, and other institutional activities.
• Identify operational issues and coordinate with the concerned department for timely resolution.
• Perform any other administrative duties assigned by the Principal / Vice Principal / Management.

Candidate Profile

• Bachelor's degree in Business Administration, Management, Commerce, or a relevant discipline.
• 2–5 years of experience in administration, preferably in a school, PU college, college, university, or educational institution.
• Strong organizational and coordination skills.
• Good written and verbal communication skills.
• Proficiency in MS Office, Excel, Word, email, and basic administrative software.
• Ability to maintain records and handle multiple responsibilities simultaneously.
• Good interpersonal skills and ability to coordinate with people at different levels.
• Should be proactive, disciplined, responsible, and solution-oriented.
• Ability to work independently as well as as part of a team.

Key Skills

• College Administration
• Office Administration
• Staff Coordination
• Documentation & Record Keeping
• Vendor Management
• Facility Coordination
• MS Office & Excel
• Communication Skills
• Event & Meeting Coordination
• Problem Solving
• Time Management
• Team Coordination

Experience

2–5 years of relevant administrative experience, preferably in an educational institution.

Qualification

Bachelor's Degree in BBA, B.Com, BA, BBM, or any relevant discipline.

Pay: ₹25,000.00 - ₹35,000.00 per month

Application Question(s):

• How many years of experience do you have in administration, preferably in an educational institution?
• Do you have experience handling day-to-day college/school administrative operations?
• Do you have experience handling vendors, housekeeping, security, maintenance, and facility-related coordination?
• How many years of administrative experience do you have?

Language:

• Kannada (Required)

Work Location: In person