Admin

About us

Allstar Advisory SDN BHD is a dynamic and growing organisation committed to delivering exceptional service and support to our clients. We pride ourselves on maintaining a professional, collaborative work environment where our team members are valued and empowered to contribute meaningfully to our success. Our company culture emphasises efficiency, reliability and a genuine commitment to supporting both our internal operations and external client relationships.

About the role

We are seeking a detail-oriented and organised Admin to join our team in Bandar Perda, Penang on a full-time basis. This position is integral to our operations, serving as a key support function for our sales and client-facing activities. As Admin, you will be the backbone of our administrative operations, ensuring smooth day-to-day functioning whilst maintaining strong client relationships and supporting our sales initiatives. This role offers the opportunity to make a tangible impact on business efficiency and client satisfaction.

What you'll be doing

• Managing general administrative tasks including scheduling, correspondence, and document organisation
• Providing support to the sales team, including client communication, quote preparation and order processing
• Maintaining accurate records and databases, ensuring information is up-to-date and easily accessible
• Handling client enquiries professionally and directing them to the appropriate department or personnel
• Preparing reports, presentations and documentation as required by management and sales teams
• Managing office supplies, equipment and facilities to ensure smooth operational flow
• Coordinating meetings, appointments and events as needed
• Supporting invoicing, billing and basic financial administration tasks
• Liaising with clients and internal teams to ensure timely resolution of administrative matters
• Contributing to continuous improvement of administrative processes and procedures

What we're looking for

• Proven experience in an administrative or client support role, preferably within a sales-focused environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English; proficiency in other languages is advantageous
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint)
• Demonstrated ability to handle client interactions with professionalism and courtesy
• Attention to detail and commitment to accuracy in all work
• Ability to work independently and as part of a team in a fast-paced environment
• Customer service-oriented mindset with a proactive approach to problem-solving
• Familiarity with AI tools and Social Media is preferred
• A relevant qualification in administration, business or sales related field would be advantageous

What we offer

At ALLstar Advisory S/B, we are committed to supporting the wellbeing and professional development of our team. We offer a competitive full-time position with opportunities for career growth within our expanding organisation. Our workplace culture values work-life balance, and we encourage open communication regarding flexible arrangements that may support your individual needs. We provide a professional work environment where your contributions are recognised and valued, along with a supportive team atmosphere where collaboration and continuous learning are encouraged.

Apply now

If you are an organised and proactive professional with strong administrative experience and a passion for supporting client satisfaction and sales operations, we would love to hear from you. Please submit your application including your CV and a cover letter outlining your relevant experience and why you would be an excellent fit for this role.