Admin

Admin

Location: Butterworth, Penang, Malaysia
Employment Type: Full-time

About the Role

Hong Guan Technology Sdn Bhd is looking for a responsible, organized and detail-oriented Admin Executive / Admin Assistant to support our daily office administration and business operations.

The successful candidate will work closely with the sales, service and management teams to ensure smooth administrative and operational activities.

Key Responsibilities

• Handle daily office administration and clerical duties.
• Prepare quotations, purchase orders, invoices, delivery orders and other business documents.
• Maintain and organize company records, documents and filing systems.
• Assist the sales and service teams with administrative and coordination tasks.
• Follow up with customers and suppliers on quotations, orders, deliveries and required documents.
• Coordinate deliveries, shipments and related logistics documentation.
• Assist in inventory and stock record management.
• Prepare reports, data entry and maintain accurate records in the company system.
• Handle incoming calls, emails and general correspondence.
• Arrange meetings, appointments and other administrative matters.
• Support management and other departments with ad-hoc administrative tasks.
• Ensure all documents are properly maintained and submitted on time.

Requirements

• Diploma or equivalent qualification in Business Administration, Management or a related field.
• 1–3 years of relevant administrative experience is preferred.
• Fresh graduates are encouraged to apply.
• Good communication and interpersonal skills.
• Good command of English and Mandarin is an added advantage.
• Proficient in Microsoft Office, especially Excel and Word.
• Organized, responsible and able to work independently.
• Good attention to detail and able to manage multiple tasks.
• Positive attitude and willing to learn.

What We Offer

• Training and career development opportunities.
• Friendly and supportive working environment.
• Opportunity to work with a growing technology and engineering company.

Interested candidates are welcome to apply and join our growing team at Hong Guan Technology Sdn Bhd