Admin

Duties and Responsibilities:

• Draft various official request documents and follow up on related processes.
• Prepare meeting minutes.
• Assist with VIP reception-related tasks.
• Organize and manage document archives.
• Support new employee onboarding, such as accommodation subsidy applications and office supplies preparation.
• Assist with asset management tasks, including asset disposal, depreciation accounting, and transfer procedures.
• Responsible for organizing and compiling attendance and overtime records, ensuring data accuracy and timely submission to relevant departments.
• Coordinate with other executive assistants and departments.
• Provide leadership support and cross-train other executive assistants.
• Maintain confidentiality with sensitive data.
• Track stocks of office supplies and place orders when necessary.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues whenever necessary.
• Ad-hoc duties assigned by supervisor/manager.

职责与工作内容：

• 撰写各类请示文书及跟进流程。
• 编写会议纪要。
• 协助贵宾接待相关工作。
• 档案管理整理。
• 协助新员工入职支持，如住宿补贴申请、办公物资准备。
• 协助资产管理相关工作，如资产报废、折旧核算、调拨流程。
• 负责考勤及加班记录表的整理与汇总，确保数据准确无误并及时提交相关部门
• 与其他执行助理及部门协调工作事项。
• 提供领导层支持，并对其他执行助理进行交叉培训。
• 妥善保管并严格保密敏感资料。
• 追踪办公用品库存，必要时进行采购。
• 按时提交报告，并准备上级指派的简报/提案。
• 必要时协助其他同事完成任务。
• 完成主管/经理交办的其他临时工作任务