ADMIN

1. Operations Coordination

Coordinate daily vessel orders with purchasing and sales teams.

Liaise with port agents, suppliers, and logistics providers for ship’s eta and etd

Update ship schedule

Liaise with third party logistics company for job assign

Prepare delivery plans to meet urgent and last-minute vessel requirements.

Checking third party invoice tally with order confirmation.

Filing supplier invoice/DHL invoice/air cargo/sea freight invoice

Good receiving base on supplier delivery note or invoice in system

Maintain accurate inventory records (inbound & outbound).

Update spare part care off items to sales team by email & wechat

Conduct stock checks and assist in stock audits.

Monitor stock levels and inform purchaser for replenishment.

Ensure proper labeling and documentation of goods.

3. Documentation & Reporting

Record daily warehouse transactions in the system.

Prepare operational and inventory reports.

File delivery confirmations signed by vessel crew.

Maintain proper records for inspection and compliance.

4. Inventory & Stock Control

Monito fast-moving and critical items.

Preven overstocking and stock shortages.

Check expiry dates for provisions and consumables.

Ensure proper storage conditions (temperature control if required).

5. Coordination with Warehouse Team

Support loading and unloading activities documentation.

Assis in resolving discrepancies or damages.

Requirements

Diploma or equivalent in Logistics, Supply Chain, or Business Administration.

Experience in ship chandling, marine supply, or warehouse operations preferred.

Knowledge of vessel delivery procedures and port operations.

Proficient in MS Office (especially Excel).

Good organizational and coordination skills.