admin

About the role

You will run the monthly admin cycle for our maintenance contracts: client claims and invoices, contractor work permits, purchase orders, contract costing, and daily data entry for our accounts. The work follows a set monthly schedule. Early-month billing feeds month-end costing, and your daily key-in supports the Accountant's reconciliation and payments. Training on our internal systems and client portals is provided.

Key responsibilities

• Key in supplier invoices and support daily transaction entry in our accounting system (Million Account) and Excel
• Manage petty cash claims for the group companies, for same-day review by the Accountant
• Back up the Lead Admin on payment voucher key-in
• Compile weekly routine site photos for a port client (every Friday)
• Submit contractor work permits and named manpower lists on client portals, biweekly and before expiry
• Check company vehicle road tax and inspection dates (weekly)
• Prepare and submit monthly invoices and Monthly Performance Reports to clients by the 5th
• Prepare JKR maintenance and cleaning claims, with supporting photos
• Process office utility bills for all premises (electricity, water, internet, telco) by the 6th
• Update contract costing for ACMV, cleaning and lift maintenance contracts, including stamping of lift contract documents, before month-end closeout