Admin

Job Summary
We are looking for a responsible and organised Administrative Executive / Admin Assistant / Account Admin to support the Company’s day-to-day administrative operations. The successful candidate will assist with documentation, data entry, filing, coordination, and general office matters while ensuring administrative tasks are completed accurately and efficiently.

General Responsibilities:

• Handle day-to-day general administrative and clerical tasks.
• Prepare, organise, maintain, and update company documents and records.
• Perform data entry and maintain accurate information in company systems and databases.
• Manage physical and electronic filing systems and ensure proper document control.
• Assist in preparing letters, memos, reports, forms, and other administrative documents.
• Coordinate internal documents, submissions, and follow-ups with relevant departments.
• Assist with office supplies, inventory, stationery, and general office arrangements.
• Support meeting arrangements, including preparation of documents and meeting materials.
• Assist HR and other departments with administrative matters when required.
• Handle incoming correspondence, emails, and general enquiries.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties and ad-hoc assignments as assigned by Management.

Account Admin Responsibilities:

• Handle daily accounting and administrative activities to ensure smooth business operations.
• Perform accurate data entry and maintain proper accounting and financial records.
• Prepare invoices, payment vouchers, purchase orders, receipts, and other relevant documents.
• Assist with Accounts Payable (AP) and Accounts Receivable (AR) functions.
• Process and monitor invoices, payments, collections, and outstanding balances.
• Assist in bank reconciliation, payment reconciliation, and other basic accounting tasks.
• Maintain proper filing and documentation of accounting and administrative records.
• Assist in preparing monthly financial reports, management reports, and other required reports.
• Provide general administrative support to the Finance and Administration Department.
• Perform other accounting, administrative, and ad hoc duties as assigned by the Management.

Job Requirements:

• Diploma or Degree in Business Administration, Management, Human Resources, or a related field.
• Fresh graduates are encouraged to apply.
• Good organisational and time-management skills.
• Proficient in Microsoft Office, particularly Word and Excel.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and able to work independently.
• Able to manage multiple tasks and meet deadlines.
• Willing to learn and take on additional responsibilities when required.