Admin

About the role

This is a People & Administration role responsible for managing day-to-day office operations, employee relations, internal communications, and learning and development activities. The role involves coordinating facilities, procurement, vendor management, business travel, and administrative support while handling employee concerns, workplace compliance, engagement initiatives, and onboarding coordination.

Key responsibilities

1. Administration (50%)

• Manage day-to-day office operations, including facilities, office supplies, equipment, access cards, maintenance, and other workplace needs.
• Handle office procurement and coordinate with vendors and service providers, including quotations, purchasing, service quality, and contract renewals.
• Monitor office expenses, invoices, and payment requests, and coordinate with the Finance team to ensure timely processing.
• Maintain office assets, inventory, administrative records, and related documentation.
• Coordinate business travel and logistics, including flight, accommodation, and transportation arrangements when required.
• Support meetings, company events, visitors, deliveries, and other office-related activities.
• Liaise with building management and external parties to resolve day-to-day office and facility matters.
• Provide administrative support to the People team and perform other related tasks assigned by the line manager.

2 . Employee Relations (20%)

• Handle day-to-day employee relations matters, including employee concerns, grievances, and workplace conflicts, with guidance from the Regional/HQ People team when needed.
• Implement and monitor compliance with company policies, workplace rules, and employee regulations.
• Coordinate and execute employee relations procedures, including disciplinary actions, employee complaints, and other workplace matters, ensuring proper documentation and follow-up.
• Maintain accurate and confidential employee relations records and documentation.
• Stay updated on relevant local labor regulations and coordinate with the Regional/HQ People team to ensure employee relations practices comply with local requirements.

3. Internal Communications & Employee Engagement (20%)

• Execute local internal communications and employee engagement activities in alignment with Regional/HQ plans and guidelines.
• Facilitate communication between the Philippines office, HQ, and other regional offices to ensure timely information sharing and alignment.
• Localize communication and engagement initiatives to suit the local team and culture.
• Coordinate local employee activities, celebrations, and engagement programs.
• Gather employee feedback and insights to improve future communication and engagement initiatives.

4. Learning & Development / Onboarding (10%)

• Coordinate and facilitate new-hire onboarding and induction to ensure a smooth integration into the company.
• Coordinate training logistics, communications, materials, and attendance tracking.
• Execute local learning and development activities in alignment with Regional/HQ programs and guidelines.

About you

• Bachelor's degree in Human Resources, Business Administration, or related field
• 2-3 years of experience in HR, administration, or a similar role
• Strong written and verbal communication skills
• Organizational skills with the ability to multitask and prioritize tasks effectively
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Detail-oriented with the ability to manage time effectively
• A positive attitude with a willingness to learn and adapt in a dynamic, fast-paced environment
• Ability to work both independently and as part of a team
• Fluent in English

Benefits

• 100% Salary and allowances for 6-month Probation
• Rice subsidy: 2,000 PHP/month worked, Laptop subsidy: 1,000 PHP/month, Transportation: 2,000 PHP/month
• Annual leave: 5 days after 1 year of employment; 1 day off on birthday
• 1 additional annual leave for each 3 working years
• Annual training budget according to rank; frequent internal training courses and training with external instructors
• Bonuses for holidays and special occasions: New Year's Day, March 8th, May 1st, birthdays
• 13th month salary; bonus based on working performance (quarterly) and salary review twice a year
• Personal Healthcare Insurance besides Social and Medical Insurance; annual health check-up
• Teambuilding: 2-3 times/year, both local and overseas
• International working environment with foreign colleagues and partners