Admin Coordinator

About the Role

We are looking for a detail-oriented and organized Admin Coordinator to support our Central Kitchen operations. The successful candidate will be responsible for maintaining documentation and administrative records related to Halal certification, HACCP compliance, staff training, and other quality management requirements. This role is ideal for someone who enjoys administrative work, has strong organizational skills, and is committed to maintaining compliance standards in the food and beverage industry.

Key Responsibilities

• Perform daily administrative duties, including data entry, document filing and maintaining accurate records.
• Update and maintain the inventory management system, including stock movements, stock balance tracking and inventory records.
• Process supplier invoices and ensure timely and accurate data entry into the accounting or inventory system.
• Coordinate with third-party logistics (3PL) providers to arrange deliveries, collections and shipment schedules.
• Assist in sourcing quotations from suppliers, comparing prices and updating pricing records as required.
• Maintain and organize documentation related to Halal certification, HACCP compliance and other food safety requirements.
• Compile, update, and maintain staff training records, attendance and related compliance documentation.
• Provide administrative support to the Central Kitchen team, including preparing reports, coordinating documentation for audits and assisting with ad hoc duties assigned by management.

Requirements

• Diploma or Certificate in Business Administration, Food Science, Quality Management, or a related field.
• Minimum 1–2 years of administrative experience; experience in the food & beverage or manufacturing industry is an advantage.
• Familiarity with Halal certification processes and HACCP documentation is preferred.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, and PowerPoint).
• Able to work independently and manage multiple tasks within deadlines.