Admin Coordinator

About the role

An organized, detail-oriented, and proactive Admin Coordinator to provide administrative and operational support to the assigned department. The successful candidate will be responsible for monitoring and consolidating LPG stock and cylinder inventory data, processing financial and billing documents, coordinating material and supply requirements, and ensuring that operational records and reports are accurate and submitted on time. The position may be assigned to support the Primary Logistics and Motorpool Department, Cylinder Supply Distribution Department, or Cylinder Maintenance Department under the Operations Division.

Key responsibilities

• Monitor and consolidate LPG stock data from assigned plants or locations
• Prepare and submit accurate and timely stock and inventory reports
• Maintain updated records of stock levels and movements
• Maintain accurate and updated cylinder inventory records per assigned plant or location
• Monitor and track cylinder movements, repairs, transfers, and classification updates
• Assist in inventory reconciliation and verification activities
• Prepare and process reimbursement requests, payment requests, liquidation reports, and other financial documents
• Ensure the completeness and accuracy of supporting documents before submission
• Process and monitor billings related to cylinder and supply purchases, services, and other department requirements
• Perform administrative and clerical duties necessary to support daily department operations

About you

• Bachelor's Degree in Business Administration, Management, Accounting, Logistics, Supply Chain Management, or any related field
• Experience in administrative support, inventory management, logistics, supply chain, or operations is an advantage
• Knowledge of inventory monitoring, documentation, billing, and basic financial processes is preferred
• Proficient in Microsoft Office applications, particularly Microsoft Excel
• Strong organizational, coordination, and record-keeping skills
• Detail-oriented and able to maintain a high level of accuracy in reports and documents
• Able to manage multiple tasks and meet established deadlines
• Good written and verbal communication skills
• Can work effectively with different departments and stakeholders
• Reliable, proactive, and highly accountable