Admin Coordinator

Job Summary

The Engineering Coordinator supports the Engineering Supervisor and engineering team in implementing preventive maintenance, corrective maintenance, and repair activities for all store equipment and facilities of Mary Grace Foods, Inc. The role is responsible for coordinating concerns, managing ticketing systems, preparing reports, and ensuring smooth communication between Engineering and internal stakeholders.

Key Responsibilities

Technical & Operational Support

• Coordinate preventive maintenance, corrective maintenance, and repair activities
• Receive, monitor, and prioritize internal customer concerns
• Manage and update the ticketing system for proper monitoring and resolution
• Provide updates and timelines to internal customers through calls and messaging platforms
• Coordinate work permits and repair schedules with store operations
• Assist in supplier and third-party service coordination, including purchase requests and follow-ups
• Prepare material requests and documentation related to repairs and maintenance
• Maintain organized and updated engineering documents and records
• Support cost-saving and process improvement initiatives

Coordination & Communication

• Coordinate with Operations, Finance, vendors, and other departments regarding engineering concerns
• Assist in resolving work-related concerns within the Engineering team
• Support section meetings and status updates for pending concerns, accomplishments, and projects
• Help strengthen communication and working relationships between Engineering and internal customers

Qualifications

• Bachelor’s degree in any course

• At least 1 year of work experience

• Experience in coordination or administrative support is an advantage

• Proficient in Microsoft Office applications and Google Workspace

Competencies

• Strong attention to detail
• Excellent verbal and written communication skills
• Good prioritization and time management skills
• Strong sense of ownership and accountability
• Active listening and problem-solving skills
• Relationship-building and coordination skills

Working Conditions

• 6 days per week, shifting schedule
• May require overtime work
• Exposure to physical and chemical hazards
• Frequent coordination with Engineers, Technicians, Coordinators, Supervisors, and Store Operations