Admin Coordinator - Technology

We are looking for a dedicated and organized Administrative Coordinator – Technology to provide comprehensive administrative and coordination support to the Technology and IT Departments.

The successful candidate will work closely with the Head of Department, internal stakeholders and various support functions to ensure smooth administrative operations, effective invoice management, meeting coordination, documentation and departmental activities.

Key Responsibilities

• Provide general administrative support to the assigned department and provide direct administrative support to the Head of Department (Technology).

• Manage and monitor departmental invoices, including:

  • Creation and monitoring of Work Orders.
  • Creation and monitoring of Purchase Requests.
  • Creation and monitoring of Service Entries.
  • Monitoring of Purchase Orders.
  • Managing non-PO payments.

• Coordinate ad hoc, weekly and monthly meetings, as well as internal training, including meeting room, food and beverage arrangements.

• Maintain and coordinate the upkeep of office infrastructure and report any breakdowns or issues through the appropriate channels.

• Provide logistical and administrative support for Major Turnaround activities.

• Support and participate in company events and activities, including Team Away Days.

• Prepare and follow up on action items arising from the Technology monthly meetings.

• Act as the Document Controller for the Technology and IT Departments.

• Assist in the annual Business Plan compilation for the Technology Department.

• Support the department's monthly cost management review and monthly accrual process.

• Prepare and share the monthly OA report status update during team meetings.

• Provide administrative support to other Administrative Coordinators when required or assigned by the Head of Admin.

Requirements

• Minimum Diploma in Business Administration, Management, or a related discipline.
• Minimum 5 years of relevant administrative or coordination experience.
• Strong administrative, organizational and coordination skills.
• Proficient in Microsoft Office applications.
• Experience in SAP is an added advantage.
• Good communication and stakeholder management skills.
• Strong attention to detail with the ability to complete tasks accurately and within deadlines.
• Able to work independently with minimum supervision.
• Dependable, responsible and able to manage multiple tasks effectively.
• Able to maintain strict confidentiality in handling work-related information.
• Committed to complying with HRC's HSSE standards and requirements.