Admin Cum Account Assistant

Working place: Damai, Luyang, Kota Kinabalu

Job Responsibilities:

1. Provide comprehensive administrative support for both office and project site operations, ensuring efficient day-to-day workflow and effective coordination between office and site teams.
2. Prepare, maintain, and update project documentation, including reports, permits, drawings, correspondence, and other site-related records.
3. Manage and maintain filing systems (both hardcopy and softcopy) to ensure accurate record-keeping, proper document control, and easy retrieval.
4. Assist in payroll administration and statutory submissions, including EPF, SOCSO, EIS, PCB, and other relevant compliance requirements.
5. Maintain accurate and confidential employee records and support HR administrative functions, including employee data updates and onboarding documentation.
6. Liaise with clients, suppliers, subcontractors, and relevant authorities on administrative and documentation matters when required.
7. Ensure all accounting, administrative, and project documentation is properly organized, filed, and maintained in accordance with company procedures.
8. Perform any other administrative, accounting, HR, or ad-hoc duties as assigned by Management from time to time.

Job Requirements:

1. Minimum 1–2 years of experience in an administrative role, preferably in construction industry, with basic knowledge of administration, accounting, or general administrative functions
2. Strong organizational and time-management skills with the ability to multitask
3. Excellent communication and interpersonal skills, with a customer-focused approach
4. Proficient in Microsoft Office suite, particularly in Excel, Word, and PowerPoint
5. Ability to work independently and as part of a team
6. Attention to detail and a commitment to maintaining confidentiality
7. Knowledge of HR policies, procedures, and best practices
8. Adaptability and a willingness to learn new systems and processes
9. Proficiency in Mandarin is an added advantage