ADMIN CUM ACCOUNT ASSISTANT

Position: Admin cum Account Assistant

Job Summary

We are looking for an experienced, responsible, and detail-oriented Admin cum Account Assistant to support the company’s daily administrative and accounting operations. The ideal candidate should have 5–7 years of relevant working experience, preferably with a background in the hotel or hospitality industry.

The successful candidate will assist with general office administration, documentation, accounting transactions, invoicing, payment processing, record keeping, and other duties assigned by Management.

Key Responsibilities

Administrative Duties

• Handle day-to-day administrative and office-related matters.
• Maintain and organize company documents, records, files, and correspondence.
• Prepare letters, memos, reports, forms, and other documents when required.
• Manage office supplies and monitor inventory.
• Assist in coordinating meetings, appointments, and company activities.
• Maintain proper filing systems for both physical and digital documents.
• Handle incoming and outgoing correspondence, emails, and calls.
• Assist HR and Management with administrative matters when required.
• Maintain accurate records of company assets, licenses, contracts, and other relevant documents.
• Liaise with hotel departments and other internal teams on administrative matters.
• Perform any other administrative duties assigned by Management.

Accounting Duties

• Assist with daily accounting and financial transactions.
• Prepare and process invoices, payment vouchers, receipts, and other accounting documents.
• Record and maintain accurate accounting entries and supporting documents.
• Assist in monitoring accounts payable and accounts receivable.
• Follow up on outstanding payments and prepare basic aging reports when required.
• Assist with bank reconciliation and checking of bank transactions.
• Assist in preparing monthly accounting reports and supporting schedules.
• Maintain proper filing of invoices, receipts, payment documents, and other financial records.
• Liaise with suppliers, customers, and relevant departments regarding billing and payment matters.
• Assist the Account Executive/Finance Department with month-end closing activities.
• Ensure all accounting documents are properly recorded and maintained for audit purposes.

Requirements

• 5–7 years of relevant working experience in administration and accounting.
• Preferably with experience in the hotel/hospitality industry.
• Diploma or Degree in Accounting, Finance, Business Administration, or a related field.
• Good knowledge of Microsoft Office, especially Microsoft Excel.
• Familiarity with accounting software is an advantage.
• Good understanding of basic accounting principles and administrative procedures.
• Strong organizational and time-management skills.
• Good communication and interpersonal skills.
• Detail-oriented, responsible, and able to work independently.
• Able to handle confidential company and financial information.
• Able to work under pressure and meet deadlines.
• Willing to learn and take on additional responsibilities when required.

Working Relationship

Reports To: Account Executive / Management

Works Closely With: HR, Finance, Operations, Procurement, Front Office, F&B, and other departments.

Key Skills

• Administrative management
• Basic accounting
• Data entry and record keeping
• Microsoft Excel
• Document management
• Invoice and payment processing
• Accounts payable and receivable
• Bank reconciliation
• Communication and coordination
• Time management
• Attention to detail
• Problem-solving