ADMIN CUM ACCOUNTS ASSISTANT

1. Order Processing and Coordination:

○      Receive and review shipping requests and orders, ensuring accuracy and completeness.

○      Prepare and generate shipping documents, including packing slips, bills of lading, and shipping labels.

○      Coordinate with warehouse and shipping teams to ensure timely and accurate order fulfillment.

1. Customer and Vendor Communication:

○      Serve as a point of contact for customers and vendors regarding shipping inquiries, tracking, and delivery status.

○      Respond promptly to customer and vendor inquiries via phone, email, or other communication channels.

○      Address and resolve any shipping-related issues or discrepancies.

1. Data Entry and Record Keeping:

○      Maintain accurate record of shipping activities, including order status, shipping dates, and tracking information.

○      Enter shipping data into internal systems and databases, ensuring data integrity and accuracy.

○      Prepare and file shipping reports and documentation as required.

1. Inventory Management:

○      Assist with inventory management by monitoring stock levels and coordinating with the purchasing department for restocking.

○      Conduct periodic inventory audits to ensure accuracy and address any discrepancies.

1. Administrative Support:

○      Provide general administrative support including scheduling meetings, handling correspondence, and maintaining filing systems.

○      Assist with other administrative tasks as needed to support the overall efficiency of the admin department.

6.     Accounting Support:

o   Assist day-to-day accounting task such as recording and invoicing.

o   Assist with accounts payable (AP) and accounts receivable (AR) function.

1. Process Improvement:

○      Identify and recommend improvements to shipping and administrative processes to enhance efficiency and accuracy.

○      Assist in implementing new procedures or technologies to streamline operations.