Admin cum Operation Assistant

Job Summary

The Admin cum Operation Assistant supports the company's daily operational, procurement, sales support, and administrative activities. The role involves preparing quotations, coordinating with suppliers and customers, processing purchases, maintaining records, and ensuring smooth business operations.

Key Responsibilities

Operations, Procurement & Sales Support

• Source quotations from suppliers and compare pricing, specifications, and delivery schedules.
• Prepare Purchase Requisitions (PR), Purchase Orders (PO), and related documents.
• Prepare and issue customer quotations based on approved company costing and pricing guidelines.
• Follow up with suppliers and customers on quotations, orders, deliveries, and outstanding matters.
• Maintain purchasing, quotation, supplier, and customer records.
• Assist in tender submissions and project documentation when required.
• Coordinate logistics, deliveries, and inventory replenishment.

Administration

• Maintain filing systems, records, and company documents.
• Handle correspondence, emails, and general administrative duties.
• Assist in preparing reports, meeting minutes, and business documents.
• Support company operations and ad-hoc assignments as required.

Job Requirements

• Diploma or Degree in Business Administration, Operations, Procurement, Supply Chain, or related field.
• Fresh graduates are encouraged to apply. Relevant experience is an advantage.
• Proficient in Microsoft Office applications.
• Good communication, organizational, and multitasking skills.
• Able to work independently and in a team environment.
• Experience with ERP systems, quotations, procurement, or inventory management will be an added advantage.

Employment Details

• Employment Type: Full-Time
• Working Days: Monday to Friday