Admin cum Personal Assistant

Job Summary

We are seeking a highly organized, proactive, and trustworthy Admin cum Personal Assistant to support the General Manager in overseeing multiple business entities. This role requires a detail-oriented individual who can effectively manage schedules, coordinate meetings, handle administrative matters, and ensure smooth execution of day-to-day business activities.

The successful candidate will work closely with the General Manager, assisting in calendar management, meeting coordination, documentation, follow-ups, and communication with internal and external stakeholders. This position offers valuable exposure to various aspects of business operations and management.

The ideal candidate must be professional, resourceful, highly organized, and capable of handling confidential information with discretion.

Key Responsibilities

• Manage and coordinate the General Manager’s calendar, appointments, meetings, and travel arrangements
• Prepare meeting agendas, take accurate meeting minutes, and follow up on action items
• Handle correspondence, emails, and communications on behalf of management when required
• Organize, maintain, and manage company documents, contracts, reports, and records
• Coordinate with internal departments and external stakeholders to ensure timely execution of tasks
• Track deadlines, monitor ongoing projects, and provide timely reminders to management
• Assist in preparing presentations, reports, business proposals, and administrative documents
• Arrange and coordinate business meetings, events, and company activities
• Handle confidential and sensitive information with professionalism
• Perform other administrative and executive support duties as assigned

Requirements

• Diploma or Degree in Business Administration, Management, Secretarial Studies, or related field
• Fresh graduates are encouraged to apply
• Prior experience as a Personal Assistant, Executive Assistant, Secretary, or Administrative Executive will be an added advantage
• Excellent organizational and time management skills
• Strong written and verbal communication skills in English and Mandarin as this roles will required to liaise with Mandarin-speaking clients and partners.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and prioritize effectively in a fast-paced environment
• High level of professionalism, integrity, and discretion
• Strong attention to detail and follow-through
• Possess own transport and valid driving license is an advantage

Salary & Benefits

• Competitive salary package
• Performance-based bonus
• Career growth opportunities
• Direct exposure to business management and decision-making
• Opportunity to work closely with senior management across multiple companies

Why Join Us

This role offers a unique opportunity to work directly with the General Manager overseeing multiple businesses. You will gain valuable exposure to business operations, management, strategic planning, and decision-making processes while developing your professional career in a dynamic and fast-growing environment.