Admin Cum Procurement Assistant

We are looking for a detail-oriented and organized Admin Cum Procurement Assistant to join our team. The ideal candidate will have experience in administration, procurement coordination, shipping/logistics documentation, and general office operations.

The candidate should be able to work independently, manage multiple tasks efficiently, and coordinate with internal teams, suppliers, shipping lines, and other external parties.

Key Responsibilities

• Assist with day-to-day administrative and procurement activities.
• Coordinate and follow up on purchasing and procurement requirements.
• Prepare and maintain commercial, shipping, and administrative documents.
• Handle shipping, import, and export-related procedures and documentation.
• Assist with production coordination and arrange loading plans.
• Process bookings with shipping lines and coordinate shipment schedules.
• Coordinate and follow up on company activities and pending tasks.
• Prepare quotations, purchase orders, invoices, delivery documents, and other commercial correspondence as required.
• Draft emails, letters, reports, and other formal documents.
• Plan and schedule appointments, meetings, and company events.
• Answer incoming calls and make outgoing calls when required.
• Maintain organized filing systems, both physical and electronic.
• Prepare reports and maintain accurate records using Microsoft Excel.
• Coordinate with suppliers, customers, logistics companies, and internal departments.
• Perform other administrative, procurement, and office-related duties as assigned

Requirements

• Bachelor's degree preferred.
• Previous experience in administration, procurement, logistics, shipping, or a related field.
• Knowledge of shipping, import, and export procedures is preferred.
• Strong knowledge of Microsoft Excel and Microsoft Office.
• Good written and spoken English.
• Excellent attention to detail and accuracy.
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently as well as part of a team.
• Good communication and coordination skills.
• Logistics/shipping experience will be an advantage.

Pay: AED2,500.00 - AED4,000.00 per month

Education:

• Bachelor's (Preferred)

Language:

• English (Preferred)

Work Location: In person