Admin cum purchasing assistant

About the role

This role involves managing office operations, communications, and administrative functions to support efficient business operations. You will handle incoming communications, document management, order processing, delivery coordination, inventory tracking, and supplier management.

Key responsibilities

• Maintain an organized and tidy office environment to support efficient operations
• Manage incoming phone calls, faxes, and email communications promptly and professionally
• Scan, file, and organize documents to ensure easy retrieval and record accuracy
• Prepare and manage quotations, sales orders, delivery orders, purchase orders, and goods receive notes accurately
• Arrange local and overseas deliveries to meet customer and project timelines
• Track shipments and invoices to ensure timely receipt
• Maintain parts inventory to support production and project needs
• Enter and update data on opened projects and follow up on outstanding action items to ensure progress
• Monitor purchase order status to confirm on-time delivery and supplier commitments
• Identify and evaluate new suppliers offering quality products at competitive prices

About you

• Good to have semiconductor part purchasing experience