Admin Cum Purchasing Assistant

Key Responsibilities:
Station on-site at the project site office to receive, verify, and log daily urgent material and consumable requisitions submitted by site supervisors and project engineers.

Request quotations from approved vendors, compare technical specifications, unit prices, and lead times, and prepare Purchase Orders (PO) for management review and approval.

Coordinate with external suppliers and transporters on delivery schedules to ensure materials arrive within tight site operational timelines.

Perform physical site receiving inspections at the site storage yard/store to check incoming Delivery Orders (DO), goods receipts, batch numbers, and material condition against issued POs.

Reconcile delivery records and supplier tax invoices against approved POs, immediately investigating quantity, damaged goods, or pricing discrepancies with vendors.

Maintain site-based procurement tracking logs, stock movement spreadsheets, and audit-ready filing of Delivery Orders and statutory project correspondence.

Provide general on-site administrative and operational support to the site management team as required.

Requirements & Selection Criteria:
Bachelor’s Degree in any discipline (Science or technical discipline preferred).

Minimum 2 years of practical experience in purchasing assistance, site inventory tracking, or technical project administration.

Familiarity with checking material delivery tickets, technical specifications, or Material Safety Data Sheets (MSDS) is an added advantage.

Fully comfortable working in a fast-paced construction site office environment and committing to a 5.5-day work week with extended operational site support hours.

Able and willing to conduct regular outdoor foot inspections across site storage yards, receiving areas, and uneven terrain to physically inspect and verify bulk materials and batch labels.

Proficient in Microsoft Excel (data tracking, simple formulas, list matching) and Microsoft Word.

Meticulous, organized, and capable of coordinating effectively between on-site sub-contractors, site engineers, and external suppliers.