Admin Cum Purchasing Executive

About the role

Admin cum Purchasing Executive responsible for administrative support, purchasing and vendor management, stock control, billing support, and regulatory documentation.

Key responsibilities

• Organize and maintain physical and digital filing systems.
• Draft letters, memos, and reports for official correspondence.
• Monitor and manage office supplies, equipment, and administrative services.
• Organize internal events, meetings, travel arrangements, and training logistics.
• Track expiry and coordinate renewal of licenses, service contracts, and warranties.
• Manage communication with authorities, consultants, and stakeholders.
• Ensure compliance with company SOPs, administrative policies.
• Ensure all purchases comply with the Approved Vendor List (AVL).
• Source, compare, and evaluate quotations from suppliers.
• Liaise with vendors on quality, timely delivery, and compliance.
• Monitor vendor performance and maintain supplier database.
• Verify and match supplier invoices with PO, DO, and agreed pricing.
• Maintain accurate procurement and purchasing records for tracking and audits.
• Monitor stock levels, maintain accurate inventory records, and coordinate stock control activities.
• Prepare and issue sales invoices, delivery orders, and credit/debit notes.
• Monitor accounts receivable and follow up on outstanding payments.
• Prepare, submit, and track documentation for authorities such as CIDB.
• Perform any other tasks as assigned by the Senior Finance Manager or management.

About you

• SPM or Diploma in Business Admin or related field.
• Experience in admin and purchasing roles.
• Familiar with ISO documentation and SQL accounting software.
• Strong multitasking, time management, and ability to work independently.
• Working location is at the Jelutong Branch.