Admin cum Sales Coordinator

We are looking for a dynamic and detail-oriented Admin cum Sales Coordinator to join our team in Kuwait. The ideal candidate will act as a vital link between the sales team, management, and clients — ensuring smooth day-to-day administrative operations while supporting sales activities to achieve business targets.

Sales Coordination:

• Coordinate with the sales team to process customer orders, quotations, and follow-ups
• Prepare and issue sales quotations, invoices, and delivery orders
• Track sales orders from initiation to delivery, ensuring timely execution
• Liaise with clients regarding order status, pricing, and product availability
• Maintain and update customer database and sales records (CRM)
• Support the sales team in preparing reports, BDA, and proposals
• Coordinate with 3PL logistics/warehouse for stock availability and delivery schedules
• Handle customer inquiries and resolve minor issues/complaints professionally

Administrative Support:

• Manage day-to-day office administration and documentation
• Prepare and maintain files, contracts/agreement, and correspondence
• Handle incoming calls, emails, and client communications
• Assist in scheduling meetings, appointments, and coordinating with other head office.
• Maintain proper filing systems (both physical and digital) & attendance record coordinating with head office team.
• Prepare purchase orders and coordinate with customers as required
• Assist HR/management with basic administrative tasks when needed
• Ensure smooth office operations and support management with ad-hoc tasks

Desired Candidate Profile

• Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook)
• Excellent communication skills in English (Arabic is an added advantage)
• Strong organizational and multitasking abilities
• Good negotiation and customer service skills
• Valid Kuwait residency/transferable visa preferred