ADMIN (DOCUMENTATION & LICENSING)

About the role

This role involves handling administrative and documentation responsibilities for vessel operations, including managing customer and stakeholder communications, ensuring regulatory compliance, and maintaining accurate records for sailing and cargo operations.

Key responsibilities

• Handle phone calls and email inquiries from customers and stakeholders
• Monitor and ensure timely renewal of company licenses, permits, and regulatory approvals
• Maintain compliance records and tracking system
• Prepare and verify vessel documentation for sailing and operations
• Ensure all documents are accurate and compliant before vessel loading and sailing
• Perform or verify cargo calculations and sounding measurements
• Maintain proper documentation for audit and compliance
• Complete and submit voyage closing documents within deadlines
• Prepare and submit required reports in a timely manner

About you

• Minimum SPM/Diploma in Business Administration or related field
• Experience in documentation and licensing is an advantage
• Able to multitask and work independently
• Responsible, organized, and detail-oriented

Benefits

• Attendance allowance
• Annual bonus
• Birthday bonus
• Work life balance working environment
• Cell phone reimbursement
• Meal provided
• Professional development