Admin Executive (3 months contract)

We are a team dedicated to bringing our best to improve the quality of life of children and families impacted by childhood cancer.

We share a common purpose guided by compassion, kindness and teamwork. We recognise one another’s contributions in providing holistic support on enhancing our beneficiaries’ psycho-social resilience and medical well-being.

We take pride and ownership of our work. Our commitment to personal learning and professional growth goes beyond formal training as we strive towards a culture of excellence in the way we deliver on our mission.

Responsibilities:

1. General Administration & Data Management

• Provide day-to-day administrative and operational support to the assigned department.
• Maintain and update databases, records, contact lists and programme-related information.
• Ensure records are accurate, complete, up to date and properly organised.
• Support data collation, data entry, tracking and basic reporting.

2. Programme & Process Support

• Support the preparation and maintenance of programme documents, templates, reports and records.
• Assist with coordinating programme activities and administrative requirements.
• Support data preparation, migration and other administrative tasks for new initiatives or systems.

3. Stakeholder & Coordination Support

• Coordinate with internal teams, partners, vendors and other stakeholders on administrative matters.
• Maintain records of stakeholder engagements, activities and follow-ups.
• Provide administrative support for surveys, feedback exercises and basic compilation of findings.

4. Other Administrative Support

• Assist with ad hoc projects, departmental initiatives and other administrative requirements as assigned.
• Support the team in improving administrative processes, documentation and record-keeping.

Requirements:

 - Diploma/Degree in Business Administration.

• Minimum 1 year relevant experience.

• Good interpersonal and communication skills and ability to work independently.

• Strong administrative, analytical skills with an eye for detail.

• Confident and self-driven.

• Ability to multitask and prioritize work.

• Professionalism and confidentiality when handling sensitive information.

• Experience in Microsoft 365, Adobe Photoshop and Canva is an added advantage.