Admin Executive / Admin Assistant / Admin Officer

About the role

We are seeking proactive and organised Admin Executive, Admin Assistant and Admin Officer to join CBM Pte Ltd. These roles provide essential administrative and operational support to ensure the smooth day-to-day operations of the organisation. The successful candidates should be detail-oriented, efficient, and able to manage multiple priorities effectively.

ADMIN EXECUTIVE

Job Description:

• Administration & Management Reporting

  Coordinate and consolidate reports, ensuring timely and accurate submission.

• Vendor Evaluation & Procurement Support

Assist with vendor evaluation and procurement-related matters, including consolidation, tracking and follow-up.

• Petty Cash Administration

  Prepare and maintain documentation for petty cash claims and related administrative matters.

• Season Parking Administration

  Coordinate season parking applications and maintain updated parking listings for Finance.

• Incident Reporting

  Serve as the Corporate Services representative for incident reporting and related follow-up matters.

• Event & Engagement Coordination

  Act as the PIC for CBM-related events and engagement activities, including staff bonding activities, CBM Vendor Day and other corporate events.

• QMS Champion

  Serve as QMS Champion, supporting the implementation, coordination and monitoring of relevant QMS initiatives and requirements.

• HOD Site Visit & KPI Coordination

  Coordinate quarterly HOD site visits and support the preparation and monitoring of annual KPI requirements.

• Vehicle Administration & Compliance Monitoring

  Monitor vehicle renewal, maintenance and inspection schedules, ensuring timely follow-up and tracking of due dates.

• Group Vehicle Insurance, Road Tax & COE

  Coordinate the renewal and administration of CBM Group vehicle insurance, road tax and COE, ensuring timely completion and compliance with requirements.

• Ad Hoc Administrative Support

  Undertake other administrative duties and assignments as required to support the smooth operations

Job Requirements:

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.
• Min 3-5 years of relevant administrative experience.
• Good administrative and organisational skills, with the ability to manage multiple tasks and priorities effectively.
• Strong attention to detail, particularly in handling documentation, reports, records and tracking of deadlines.
• Good communication and interpersonal skills, with the ability to coordinate and follow up with internal stakeholders, vendors and external parties.
• Proficient in Microsoft Office applications.
• Comfortable working with data, reports and spreadsheets, including basic consolidation and tracking.
• Proactive, responsible and able to work independently while also working effectively with different teams.
• Good follow-up and coordination skills, with the ability to monitor outstanding matters and ensure timely completion.
• Willingness to learn new systems, processes and administrative procedures.
• Able to handle confidential information with discretion and professionalism.
• Experience in procurement, vendor management, events coordination, or fleet administration will be an added advantage.

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ADMIN OFFICER (ENGR)

Job Description:

• Provide general administrative support to various internal divisions
• To manage the administration of QMS documentation and to assist in internal audit activities.
• Assist in procurement of office supplies and equipment
• Manage office general admin and sourcing for purchases
• Process service orders and billing
• Correspond and co-ordinate with clients, suppliers and contractors
• Prepare Banker’s Guarantee and insurance coverage for projects
• Update ISO documentations periodically
• Assist in preparing reports, generate quotations & contracts
• Any other ad-hoc assignments assigned by the Management.

Job Requirement:

• Possess a recognized Diploma or above from a recognized tertiary establishment with minimum 2 years relevant accounting experience. SAP accounting experience and expertise is preferred.

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ADMIN ASSISTANT (ECC)

Job Description:

• Type, file and send all necessary correspondences directed by the Condo Manager/Asst Condo Manager (CM).
• Answer all inquiries requests or complaints received through the telephone and to keep proper records of such inquiries, requests or complaints.
• Manage the booking of all facilities such as the BBQ pits, Function room, Tennis Court etc.
• Set up a proper filing system to ensure proper documentation and administration of the Corporation.
• Assist the CM in the management of the petty cash.
• Keep proper records of payment made by residents.
• Manage and maintain inventory of office stationery.
• Manage and arrange for the maintenance of all office equipment.
• Arrange all meetings as requested by the CM and to prepare all necessary documents for such meetings.
• Any other duties assigned by the CM.

Job Qualifications:

• At least 5 years and above MCST Experience in residential or commercial development.
• Basic accounting knowledge.
• Customer orientated.
• Good Public Relations skills.

Working hours:

Monday to Friday

9.00am to 6.00pm

CBM Pte. Ltd. is committed to safeguarding your personal data in line with the Personal Data Protection Act (PDPA). For more details, please refer to our Data Protection Notice for Job Applicants on our official website.

We regret that only shortlisted candidates will be notified.

Thank you for applying.