Admin Executive / Admin Assistant

About the role

We are looking for a proactive and organised Admin Executive / Admin Assistant to support daily office operations and employee activities. The role will cover office administration, travel and transport arrangements, purchasing, events, and receptionist duties in a fast-paced and growing company.

Key responsibilities

• Manage daily office administration, facilities, meeting rooms, office supplies, and pantry items.
• Coordinate with building management, vendors, contractors, and service providers.
• Arrange staff transport, air tickets, accommodation, and other business travel when required.
• Manage office and pantry purchases, inventory, invoices, and related records.
• Provide front desk support, including visitors, calls, mail, couriers, and meeting room arrangements.
• Organise employee birthdays, festive celebrations, company events, team activities, and Dinner & Dance (D&D).
• Support employee onboarding, including workstations, access cards, equipment, and other administrative arrangements.
• Provide general administrative support to HR, Finance, and Management.
• Handle ad-hoc tasks and projects as required.

About you

• Diploma or equivalent qualification in Business Administration, Hospitality, HR, or a related field.
• 1–3 years of experience in office administration, HR administration, receptionist, or a similar role.
• Good organisational, communication, and coordination skills.
• Proficient in Microsoft Office / Google Workspace.
• Service-oriented, detail-oriented, and able to multitask.
• Mandarin-speaking ability is an advantage.
• Comfortable working independently in a fast-paced and growing company.