Admin Executive / Admin Assistant – Entertainment & Events

Job Responsibilities

We are looking for a candidate with experience in the entertainment, events, concerts, production houses, film, television or event management industry, who is also familiar with office administration, documentation and dealing with external parties.

The responsibilities include:

• Prepare official letters, documentation and administrative paperwork related to the company, events and productions.
• Manage event applications, permits, licences and supporting documents.
• Follow up and coordinate with government ministries, departments and relevant agencies.
• Liaise with MOTAC, Ministry of Tourism, FINAS, PBT, DBKL and other relevant government agencies for event and entertainment-related matters.
• Assist in the coordination and administration of concerts, events and production projects.
• Communicate and coordinate with vendors, production teams, talents, crew, clients and external parties.
• Prepare and organise quotations, invoices, agreements, purchase orders, correspondence and filing.
• Assist in preparing event schedules, production timelines, checklists and related documentation.
• Monitor project progress and conduct regular follow-ups with relevant parties to ensure tasks are completed according to schedule.
• Assist with event setup, production coordination and on-site operations when required.
• Support management with daily administrative, coordination and documentation matters.
• Handle last-minute changes, operational issues and follow-ups effectively.
• Perform other duties related to events, entertainment, media, production andadministration as assigned by management.

Requirements

• Diploma or Degree in Event Management, Mass Communication, Media,Entertainment, Business Administration or a related field.
• 2–5 years of relevant experience in entertainment, events, concerts, production houses, film, television, media or event management.
• Previous experience working with an entertainment, event or production company, with strong familiarity in office administration and documentation.
• Experience dealing with MOTAC, Ministry of Tourism, FINAS, PBT, DBKL or otherrelevant government agencies will be an added advantage.
• Good command of Bahasa Malaysia and English, both written and spoken.
• Strong skills in documentation, coordination, follow-up and administration.
• Good communication and interpersonal skills with the ability to liaise professionally with different parties.
• Highly organised, detail-oriented, responsible and proactive.
• Able to work independently as well as as part of a team.
• Immediate availability or short notice is preferred.
• Willing to be based in Kuala Lumpur / Selangor.

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Free parking
• Maternity leave
• Opportunities for promotion
• Professional development

Work Location: In person