Admin Executive (BSS)

Key Responsibilities

Community Relations and Liaison

• Represent the organisation in external engagements with agencies, churches, and strategic partners.
• Prepare and disseminate critical information to internal and external stakeholders.
• Manage and develop the volunteers’ and internship programmes.
• Engage in outreach and community relations activities with churches and other organisations, including establishing local SIA chapters.
• Develop and implement strategies to communicate the Bible Mission effectively and to enhance the organisations branding.

Administrative and Secretarial Support

• Provide general administrative support to the General Secretary/CEO and the organisation, including organising meetings and preparing reports for internal and external stakeholders.
• Proactively track, file, archive and retrieve key business information for future reference, including contracts and business documents.

Governance and Compliance

• Coordinate internal processes involving other departments for reviews, evaluations and escalations, not limited to implementing new processes and documentation to improve workflow, governance, and compliance.
• Ensure compliance to Singapore regulations, laws and statutory requirements, and responding to local authorities when necessary.
• Work with the Data Protection Officer to ensure whole organisation compliance to the Personal Data Protection Act (PDPA).
• Support the Board in their role to ensure governance and oversight of the organisation.
• Work with the Board and Management to produce Business Continuity and Risk Management plans.
• Facilitate internal communications to disseminate policies and directives to other departments and business units.

Strategic Initiatives and Operations

• Work closely with all internal departments and coordinate activities to ensure activities meet the strategic objectives of the organisation.
• Monitor the progress of key assignments as directed by the General Secretary/CEO, following up with relevant parties when necessary.
• Support the organisations fundraising efforts including exploring alternative sources of funding and grants.
• Develop strategic plans and initiatives that enhance the organisations capability, capacity and productivity.
• Conduct sector research and trend assessments to identify opportunities and assess how data could be relevant to enhance the organisations programmes and operations.
• Any other duties as assigned by the General Secretary/ CEO.

Job Requirements

• Diplomaor Degree in any field (Fresh Graduates are encouraged to apply).
• Excellent command of English. Ability to speak Mandarin is an advantage.
• Strong skills in formal business writing and correspondence.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Confident in dealing with people at all levels of seniority.
• A self-starter who is detail-oriented and can multi-task under tight deadlines.
• High level of integrity and discretion; positive and teachable attitude.