Admin Executive

1. Administrative Support:

• Document Management: Responsible for handling various documents, such as drafting, editing, and filing reports, letters, and other administrative files.

• Daily Operations: Assist in organizing meetings, arranging events, managing schedules, answering phone calls, handling emails and others.

• Data Management: Maintain and update databases of donors, volunteers, and other key contacts, ensuring information is accurate and up-to-date.

1. Financial and Donation Management:

• Donation Records: Track and record donations and contributions from donors, ensuring donation information is accurate and updated promptly.

• Donor Communication: Send thank-you letters, tax receipts, and maintain positive communication with donors.

1. Event Support:

• Event Organization: Assist in planning and organizing charity events, fundraising activities, volunteer events, etc., ensuring everything runs smoothly.

1. Additional Support:

• Project Assistance: Provide support for specific charity projects as needed, offering logistical and administrative assistance.

1. Ad-Hoc Tasks:

• Emergency Administrative Duties: Handle urgent or unexpected administrative tasks as assigned by the supervisor, ensuring they are addressed promptly and effectively to maintain smooth operations.

Qualifications:

• SPM / Diploma / Degree or equivalent educational background.
• Proficient in Mandarin with the ability to communicate fluently and effectively.
• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Ability to maintain confidentiality and handle sensitive information.