ADMIN EXECUTIVE

.Key responsibilities

• Manage and maintain filing systems, records and documentation in both physical and digital formats
• Provide general administrative support to management and staff across the organization
• Handle incoming and outgoing correspondence, including emails, letters and packages
• Schedule and coordinate meetings, appointments and events for various departments
• Prepare and process administrative documentation, reports and presentations
• Assist with data entry and database management to ensure accurate records
• Coordinate office supplies and equipment ordering to maintain adequate stock levels
• Support human resources functions including assistance with recruitment and employee administration
• Liaise with internal departments and external stakeholders to facilitate smooth communication
• Perform general office duties including reception support and telephone management

What we're looking for

• SPM/O-Level or equivalent qualification, with a diploma or higher qualification in Administration, Business or related field preferred
• Proven experience working in an administrative role, ideally 1-2 years or more
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
• Excellent organizational and time management skills with the ability to priorities multiple tasks
• Strong written and verbal communication skills in Chinese and English
• Attention to detail and accuracy in all administrative work
• Professional demeanor and the ability to work effectively in a team environment
• Reliability and the ability to maintain confidentiality when handling sensitive information
• Willingness to learn and adapt to new systems and processes
• Basic bookkeeping or accounting knowledge would be advantageous