Admin Executive

JOB SCOPE:

• Prepare and follow up on opening bills, purchase orders, invoices and related documents for daily operations.
• Arrange and coordinate logistics and transportation for delivery of hardware, materials and other items to project sites.
• Oversee the daily store operations, including stock arrangement, storage, housekeeping and proper documentation.
• Receive incoming stocks and check the quantity, condition and specifications against delivery orders or purchase documents.
• Monitor stock levels and ensure sufficient hardware, materials and site necessities are available when required.
• Arrange and place hardware and material orders based on site requirements and stock availability.
• Handle ordering for project sites, including hardware, tools, materials, transportation and other operational needs.
• Handle ordering for the store and replenish stock when inventory levels are low.
• Coordinate with suppliers, drivers and site personnel to ensure timely delivery and collection of materials.
• Attend to urgent site requirements, including hardware, transportation arrangements and other materials needed for daily site operations.
• Attend to walk-in customers, understand their requirements and assist with enquiries, orders and related arrangements.
• Keep proper records of stock movement, purchases, deliveries and orders for monitoring and reference purposes.
• Ensure materials received and issued are properly recorded and stock quantities are kept up to date.
• Assist in monitoring and controlling stock usage to minimize shortages, wastage and unnecessary purchases.
• Coordinate with the site team to confirm material requirements and ensure the right quantity and items are delivered to the correct site.
• Prepare simple sketches, measurements and basic layouts to assist with material ordering, site coordination and communication with suppliers or site personnel.
• Assist the Admin Department and Management/Boss with daily administrative, purchasing, store and operational matters when required.
• Perform other ad-hoc duties and operational tasks as assigned by the Management.

REQUIREMENTS:

• SPM/Diploma or above
• 1–3 years general administrative experience; fencing and construction background is an advantage but not required
• Strong attention to detail — this role is fundamentally about catching mismatches before they become problems
• Comfortable with Excel/Google Sheets
• Able to communicate in Bahasa Malaysia and English
• Organised and able to chase multiple parties
• Know how to do sketching

Pay: RM2,000.00 - RM2,500.00 per month

Work Location: In person