Admin Executive

Our client is seeking an Admin Executive to join their team!
  
Are you an experienced administration and HR professional looking for your next step in a structured, dynamic manufacturing environment? This is a great opportunity to take ownership of a broad and impactful role — overseeing key administrative and HR support functions within an established organisation in Shah Alam, Selangor. If you thrive in a fast-paced setting, enjoy working across diverse operational areas, and are ready to make an immediate contribution, this role is worth exploring.
  
What you'll be doing?   

• Oversee Admin and HR Support Functions — Take charge of the company's administrative and HR support operations, ensuring smooth day-to-day running across all areas of the business.
• Manage Facility and Asset Upkeep — Ensure the maintenance and upkeep of the office, factory compound, canteen facilities, equipment, infrastructure, and company assets including firefighting equipment, pump house, and power house.
• Handle General Administrative Matters — Manage utilities, general contract administration, permit and licence renewals, security management, staff welfare, office supplies, pest control, panel clinic coordination, and related functions.
• Foreign Worker Management — Oversee all aspects of foreign worker administration, including work permits, passes, and related regulatory procedures in compliance with applicable laws.
• Hostel and Accommodation Compliance — Ensure hostel management aligns with the requirements of the Employees' Standards of Housing Accommodations Act 1990.
• ISO Documentation and Compliance — Establish, implement, and maintain ISO IMS documentation and records related to HR and Admin functions to meet all documented requirements.
• Support Management as Needed — Contribute to ad-hoc tasks and projects as directed by management, demonstrating flexibility and a proactive approach.

Who are they looking for?   

• Educational Background — A Diploma or higher in Human Resources Management, Business Studies, Administration, Management, or a relevant field provides a strong foundation for this role.
• Relevant Experience — At least 3 years of hands-on experience in an HR and Admin Executive role or similar capacity within the manufacturing industry is required, with practical exposure to ISO 9001, ISO 14001, or ISO 45001.
• Facility and Contract Management — Demonstrated strength in general administration, contract management, factory building and facility maintenance, and vehicle maintenance is essential to succeed in this role.
• Foreign Worker Administration — Prior experience managing foreign workers, including permits, passes, and related regulatory requirements, is an important part of this role.
• Regulatory and Authority Liaison — Familiarity with engaging local authorities such as MBSA, BOMBA, TNB, and similar bodies will be a key advantage in managing day-to-day compliance needs.
• Analytical Capability — The ability to perform analysis and simulation tasks supports effective decision-making and operational planning in this role.
• Language Proficiency — Good command of both spoken and written English and Bahasa Malaysia is required, as the role involves regular communication and documentation in both languages to engage effectively with internal teams, workers, and external authorities.
• Computer Proficiency — Solid working knowledge of MS Office applications including Excel, Word, and PowerPoint is needed for daily administrative and reporting tasks.
• Strong Interpersonal and Problem-Solving Skills — The ability to manage multiple tasks independently, communicate effectively, and resolve issues in a timely manner is highly valued.
• ISO Knowledge (Advantageous) — Experience with ISO 9001, ISO 14001, and/or ISO 45001 systems is a welcome addition to an application.
• Immediate Availability — Candidates who are available to commence work promptly will be given preference, given the immediate hiring need.

Why you should consider this opportunity?
  
Our client offers an attractive remuneration package and other benefits, such as:   

• Generous leave entitlements including Annual Leave, Marriage Leave, Compassionate Leave, and Study Leave
• Monthly meal coupons to support your daily well-being
• Fixed allowance for executive-level positions
• Group Hospitalisation and Surgery (GHS) and Group Personal Accident (GPA) insurance coverage
• Outpatient medical coverage on a pay-and-claim basis
• Free parking at the workplace
• A work-life balance culture that values your time and personal commitments
• Funeral expense coverage for added peace of mind
• Yearly performance bonus recognising your contributions
• Salary adjustment post-probation based on individual performance

How to apply
  
Ready to join this role? Click Apply now to submit your resume and share your availability and expected salary with us!
  
We welcome all motivated individuals who are passionate about taking on a meaningful and well-rounded role — we encourage you to apply and take the next step in your career journey.
  
All information received will be kept strictly confidential and will be used only for employment-related purposes.
  
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