Admin Executive

Admin responsibilities:

• Ensure effective coordination between senior staff, program team, and the finance department.
• Scheduling appointments
• Scheduling meeting through zoom platform
• Arranging internal team and monthly meetings
• Drafting and circulating the minutes of the meetings
• Overseeing arrangement of meetings and trainings
  Travel Management: arranging travel of all staff.
• Organizing travel (domestic / international), including travel tickets/hotels/VISA/foreign exchange
  Procurement:
• Manage end-to-end procurement process for office and project-related requirements (e.g., equipment, supplies, travel bookings).
• Identify, compare, and negotiate with vendors to ensure cost-effective and quality purchases.
• Maintain and update a vendor database and procurement tracker.
• Draft and negotiate contracts and agreements
  Office Management:
• Filing and Documentation
• Office up-keep and management
  HR:
• Scheduling interviews
• Drafting employment agreements