Admin Executive

Job Responsibilities:

• Responsible for the overall planning, organization, coordination, and execution of various company meetings, events, and corporate projects.
• Develop event plans, timelines, and budgets, and ensure activities are completed smoothly according to plan.
• Coordinate on-site event execution, including venue setup, program arrangements, material preparation, vendor coordination, and on-site management.
• Maintain effective communication with internal departments and external vendors to ensure efficient execution of all tasks.
• Responsible for VIP reception, business meetings, and administrative support for corporate events.
• Follow up on event procurement, expense applications, payment processes, and related document management.
• Collect event feedback, prepare event summaries, and continuously optimize event execution processes.
• Manage office administrative expenses, including utilities, internet, and other daily operating expenses,.
• Coordinate administrative needs across regional offices and provide efficient administrative support services.
• Regularly compile and analyze administrative expense data to assist the department in budget control and cost optimization.

Requirements:

• Diploma or Bachelor’s degree or above; candidates with a background in Business Administration, Event Management, Hotel Management, Marketing, or related fields are preferred.

• 2–5 years of experience in conference/meeting management, event planning, administrative management, or related fields.

• Detail-oriented, responsible, and equipped with strong execution and time management skills.

• Good communication and coordination skills, with the ability to maintain effective working relationships with different departments and suppliers/vendors.

• Creative and innovative thinker, with the ability to propose event improvement ideas and execution plans.

• Able to adapt to a fast-paced working environment and complete tasks on time under pressure.

• Proficient in Microsoft Office (Word, Excel, PowerPoint) and other relevant office software.