Admin Executive

Key Responsibilities:
Pick up parcels / documents from specified client locations
Ensure timely and safe delivery of documents to clients / business locations.
Submit visa applications to the relevant embassy or visa processing center as per the guidelines of the seniors
Ensure timely and proper submission as per standard procedures.
Plan the schedules beforehand to avoid last minute hassle
Communicate politely and professionally with clients / submission counters
Ensure accurate labeling, packaging of the documents for the courier
Handling courier documents with care and ensuring safe, undamaged delivery.
Submission of the courier documents on a timely basis
Support inventory management by updating stock levels of stationary materials, required materials
Handle basic queries or direct them to appropriate support staff.
Maintain accurate records of deliveries and collections.
Submit daily reports to the senior authorities
Provide administrative support to senior administrative staff
Ensure the vehicle is well-maintained, clean, fueled and report any issues or damages immediately.
Adhere to traffic rules and company safety guidelines.
Ensure the office premises are clean, organized, and properly maintained.
Assisting the office teammates for scanning, printing or any other day to day work
Any other work assigned by the organization on a timely basis
Good verbal and written communication skills
Ability to manage multiple client cases with attention to detail
Problem-solving mindset with a focus on customer satisfaction
Team player with the ability to work independently when needed
Willingness to learn, adapt, and grow within a fast-paced environment