Admin Executive

ISS International School is committed to safeguarding the well-being of our students and promoting the welfare of children and young people. We uphold high standards in our recruitment practices, with a strong focus on child protection and safety.

This position supports Finance, Purchasing, Procurement and Human Resources functions.

Finance (AP)

• Verify and process supplier invoices by matching invoices with purchase orders and supporting documents
• Prepare vendor payments ( TT / GIRO)
• Maintain and update vendor master records in the accounting system
• Handle enquiries relating to Accounts Payable
• Reconcile AP creditor accounts in the General Ledger
• Update leasing and hire purchase schedules
• Assist with monthly AP closing activities, including provisions, accruals, and prepayments
• Generate monthly AP reports and statements of unpresented cheques
• Assist with audit schedules and banking-related matters
• Handle petty cash consolidation and reimbursement on a monthly basis

Purchasing & Procurement

• Process and prepare purchase requisitions and purchase orders in accordance with approved budgets and policies
• Coordinate with internal departments on purchasing and procurement requirements
• Source quotations from suppliers and support basic supplier evaluation and comparison
• Liaise with suppliers on pricing, delivery schedules, and documentation
• Track purchase orders to ensure timely delivery of goods and services
• Maintain accurate purchasing and procurement records and documentation
• Support compliance with procurement policies, approval limits, and audit requirements
• Assist in cost monitoring and vendor performance tracking

Human Resources Support

• Provide HR administrative and operational support to staff
• Maintain and update employee records in the HRIS and personnel files
• Support recruitment processes, including shortlisting, interview coordination, and documentation
• Assist with work pass applications, renewals, submissions, and document verification
• Prepare onboarding and offboarding documentation
• Respond to HR-related enquiries in a timely and professional manner
• Assist in organising staff events and coordinating staff hampers
• Support data collation for Group Insurance renewals

General

• Assist with ad-hoc duties and projects as assigned by the Director, Finance and Manager, HR

Requirements

• Diploma in Accountancy or a related field
• At least 1-3 years of relevant experience in accounting
• Proficient in SAP, Microsoft Excel, and Google Workspace
• Demonstrated ability to handle confidential information with discretion
• Strong interest in learning and developing in the area of Purchasing & Procurement and Human Resource

Location

21 Preston Road (Company transport provided at Queenstown MRT station)

Working Schedule

Mon-Fri, 8am -5pm