Admin Executive

Key Responsibilities

• Day to Day Facilities Operations.
• Help desk management/Travel Management/Lease Management/HK Management, Security Management.
• Preparing Daily, Weekly checklist, Presentations on time submission to respective leaders with data accuracy
• Seat planning & capacity management in coordination with Team.
• CCTV Monitorance & Daily check
• Maintain equipment AMC and database for site (UPS, Fire alarm, HVAC, Lighting, and Fire Extinguishers) with updated AMC tracker.
• Vendor Management –Getting the right price for our day to day requirements.
• Cost control measure- Identify the areas of opportunities in terms of cost reduction for your respective facilities.
• Capex works- Identify the refurbishment works for your site and put that across to management with justification for approval.
• Cost control measure- Identify the areas of opportunities in terms of cost reduction for your respective facilities.
• BCP Preparedness- There should not be any impact or disruption to the business. Every site in charge should ensure there is no business impact. They need to keep everything prepared in terms of business continuity.
• Travel desk management booking of flight tickets & Hotels with corporate deal.
• Scrap management
• Annual Capex and Opex management budget preparation
• Project Management
• MIS Management

Skill and  Competencies:

• Excellent Negotiation Skill, Well versed in MS Excel, MS Word and PPT presentation.
• Good  communication & interpersonal skills
• Analytical skills to present insights to management with regard to Facilities function
• Need to collaborate with multiple stakeholders and task orientation
• Fire safety and Building compliance.
• People Management
• Good in writing SOP’s on Facilities
• Should have industry knowledge on Day to Day Facilities improvements/Innovation