Admin Executive

• Manage daily administrative operations and ensure smooth office functioning.
• Handle correspondence, including emails, phone calls, and incoming/outgoing mail.
• Prepare, organize, and maintain office documents, records, and filing systems.
• Schedule meetings, appointments, and manage calendars for management.
• Coordinate travel arrangements, accommodation, and meeting logistics when required.
• Monitor and order office supplies, ensuring adequate inventory levels.
• Prepare reports, presentations, and meeting minutes.
• Liaise with vendors, service providers, and external stakeholders.
• Support HR functions such as onboarding, attendance tracking, leave administration, and employee records (if applicable).
• Process invoices, purchase orders, and reimbursement claims, and assist with basic accounting tasks.
• Coordinate company events, training sessions, and internal communications.
• Ensure compliance with company policies and administrative procedures.
• Handle confidential information with professionalism and discretion.
• Provide general administrative support to management and other departments.
• Perform other ad hoc duties assigned by supervisors.

Key skills typically required:

• Strong organizational and time management skills
• Excellent verbal and written communication
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace
• Attention to detail and accuracy
• Ability to multitask and prioritize work
• Problem-solving and interpersonal skills
• Ability to work independently and as part of a team