Admin Executive

About the role

We're seeking a highly organized, proactive and detail-oriented individual to join our young and energetic team! You'll support a wide range of administrative tasks to keep daily operations smooth and efficient.

What You’ll Do:

• Provide day-to-day administrative support to ensure smooth office operations.
• Maintaining and updating office records, files and databases accurately.
• Coordinate office procurement, including sourcing, ordering, and tracking of office supplies and inventory.
• Ensure administrative processes are efficient, well-documented, and compliant with company policies.
• Plan and coordinate employee engagement initiatives, company events, meetings, and team-building activities.
• Coordinate with internal departments to support administrative tasks and resolve requests promptly.
• Manage office vendors and service providers, including maintenance, repairs, utilities, and other office-related services.
• Monitor office facilities to ensure the workplace is clean, safe, organized, and properly maintained.
• Assist with invoice verification, payment documentation, petty cash, and administrative expense claims where applicable.
• Support employee onboarding and offboarding arrangements, including workstation setup, access cards, equipment coordination, and administrative documentation.
• Prepare and maintain administrative reports, trackers, and summaries as required by management.
• Perform any other ad-hoc administrative duties assigned by the superior or management.

What We’re Looking For:

• At least a Diploma or higher in Bachelor’s Degree in Business Administration, Management, Human Resources, or a related field.
• Minimum 1–2 years of relevant experience in administration, office management, office coordination, or a similar role.
• Strong organisational, time-management, logical thinking, and problem-solving skills, with the ability to multitask and prioritise effectively.
• Proactive, detail-oriented, responsible, and demonstrates strong initiative, with the ability to work independently.
• Able to handle confidential and sensitive information professionally.
• Good command of Mandarin, English, and Malay.
• Proficient in using Microsoft Office (Word, Excel, Power Point).
• Proficient in Google Workspace tools, including Google Drive, Calendar, and Admin Console is added advantage.
• Able to start work immediately or within short notice is preferred.

What We Offer:

• Generous annual leave, medical leave, and birthday leave entitlement.
• Comprehensive medical, dental, and optical allowances.
• Regular staff gatherings and yearly team building activities.
• Annual increment & performance bonus opportunities.
• Convenient location, LRT reachable.
• Transport allowance provided.
• Free flow of snacks and drinks in the office.
• Work-life balance with 5 working days: Mon – Thu: 9:00 AM – 5:30 PM, Fri (Family Day): 9:00 AM – 5:00 PM