Admin Executive

We’re looking for a reliable, organised and proactive candidate to help keep our day-to-day business operations running smoothly. This role is ideal for someone who enjoys keeping things in order, following up on details and making sure important tasks don’t get missed. You’ll work closely with management and coordinate with our Group Finance, IT and other internal teams on administrative matters across the business.

What You'll Do:

• Handle daily administrative, documentation and general office matters.

• Organise and maintain invoices, receipts, payment records and company documents.

• Coordinate with our Group Finance and IT teams on related administrative matters.

• Follow up on business licences, permits, renewals and other required documentation.

• Coordinate with suppliers and assist with purchasing, replenishment and general procurement matters.

• Maintain proper filing systems and ensure records are updated and easy to retrieve.

• Prepare and assist with reports, documents and other administrative materials required by management.

• Track outstanding items and follow up with the relevant parties to ensure tasks are completed on time.

• Support general business operations and assist with ad hoc administrative matters when required.

Who We’re Looking For:

You’ll probably do well in this role if you:

• Are organized, responsible and detail oriented.

• Have strong follow-up skills and don’t let important tasks slip through the cracks.

• Are proactive and able to work independently with minimal supervision.

• Are comfortable managing multiple tasks and priorities at the same time.

• Have good communication and coordination skills.

• Are comfortable using Microsoft Office, Google Sheets and general office applications.

• Have 1–4 years of experience in Administration, Finance Administration, Office Administration or a similar role.

• Have a good command of English and Bahasa Malaysia.

• Can speak Mandarin — an advantage.

• Able to work on-site at Puchong office.

What You'll Love About Working Here:

• Young, entrepreneurial working culture

• Woking hours- Monday to Friday 8:30AM – 5:30 PM.

• Exposure across different business functions

• Room to grow with the business

• Friendly and collaborative environment

If you’re organized, dependable and enjoy making sure everything runs smoothly behind the scenes, we’d love to hear from you!