ADMIN EXECUTIVE

About the role

This role supports the efficient operation of a property site office, managing billing, collections, financial administration, resident and property records, procurement, and general office administration.

Key responsibilities

• Prepare and issue site office billing and invoices to residents/owners accurately and within the required timeline
• Monitor billing and collection status, follow up on outstanding payments, and maintain the relevant collection tracker
• Issue daily official receipts and maintain complete records of payments received and collection transactions
• Carry out day-to-day banking-in of collections and maintain the necessary banking records
• Process supplier invoices and prepare payment documents in accordance with company policies and approval procedures
• Maintain and update residents' and owners' records, together with relevant property information
• Administer records relating to complaints, bookings, deposits, renovation applications, car park lots, access cards and other property-related matters
• Prepare and coordinate quotations, purchase orders, delivery orders and other procurement-related documents
• Handle incoming and outgoing telephone calls, emails and general enquiries professionally
• Prepare periodic administrative, billing, collection and financial reports and summaries as required by the Property Manager

Benefits

• Birthday Leave & Celebration Voucher
• Examination Leave for Continuous Learning
• Family Care Leave
• 2-Hour Emergency Time-Off Flexibility