Admin. Executive

About the role

We are seeking an Admin. Executive to join our team at Bechem Technologies Sdn Bhd in Shah Alam, Selangor. This is a full-time position that plays a vital role in supporting the smooth and efficient operation of our office. As an Admin. Executive, you will be responsible for managing administrative tasks, coordinating office activities, and providing essential support to various departments. This role is fundamental to maintaining our organisational efficiency and contributing to our company's overall success.

What you'll be doing

Responsibilities :

• Prepare invoices, process orders, maintain records, and support daily administrative and invoicing operations accurately.
• Handle incoming customer calls / inquiries with professionalism and efficiency
• Managing office operations and administrative procedures to ensure efficiency.
• Implementing office policies, assisting with onboarding new employees and coordinating HR-related tasks
• Good and prompt reporting
• Coordinating office logistics, including supplies procurement, inventory management, and facility maintenance
• Providing administrative support to different departments and assisting with special projects as needed
• Preparing reports, presentations, and other administrative documents
• Supporting the organising of company events, training sessions, and meetings

What we're looking for

• Certificate, Diploma or Degree qualification in administration, business studies, or Engineering field
• Proven experience of 2-3 years working in an administrative or office support role
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and office management software
• Strong organizational and time management skills with the ability to multitask effectively
• Good interpersonal skills for vendor and customer relations & internal staff coordination.
• Excellent written and verbal communication skills in English and Bahasa Malaysia
• Attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a team