Admin Executive

URGENT HIRING

Responsibilities:

• Manage day-to-day administrative operations to ensure the smooth running of the office.
• Prepare, process, and maintain accurate administrative records and documentation.
• Handle Purchase Orders (PO), Delivery Orders (DO), invoices, payment requests, and other payment endorsements in accordance with company procedures.
• Coordinate with internal departments to ensure timely processing of procurement and payment documentation.
• Liaise with vendors, suppliers, and service providers for quotations, purchases, service arrangements, and hire purchase matters.
• Monitor office supplies and coordinate procurement of office equipment and consumables.
• Maintain filing systems, both physical and electronic, ensuring records are up to date.
• Assist in scheduling meetings, coordinating appointments, and handling correspondence.
• Support management with administrative tasks, reports, and other duties as assigned.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, or a related field.
• Minimum 1–3 years of experience in an administrative role (experience in construction or engineering is an advantage).
• Knowledge of handling Purchase Orders (PO), Delivery Orders (DO), invoices, payment documentation, and administrative procurement processes.
• Experience liaising with vendors, suppliers, and external service providers.
• Good communication and interpersonal skills with the ability to build positive working relationships.
• Proficient in Microsoft Office applications (Word, Excel, Outlook); experience with ERP/accounting systems is an added advantage.
• Well-organized, detail-oriented, able to multitask, and capable of working independently.
• Positive attitude, responsible, and able to meet deadlines.