ADMIN EXECUTIVE

Admin

1. Maintenance: -

• i. Prepare & keeping all listing of supplier for all clinic branch (stock & technician).
• ii. Prepare form maintenance schedule for clinic.
• iii. Monitor maintenance service schedule every month.
• iv. Contact maintenance to repair or replace damage office & clinic

equipment if needed.

2. License: -

• i. Monitor & update license:
• a. DBKL
• b. MPKJ
• c. X-ray license
• d. APC Doctor
• e. Autoclave
• f. Update & filing CKAPS, etc

3. Lab Invoice: -

• i. Record & collect lab invoices for all clinic branches (to check whether it is ortho or non ortho).

4. Daily Sales: -

• i. Checking daily sales & informed Receptions if there are any mistakes.
• ii. Ensure daily sales tally with Doctor’s commission & Kreloses system.

5. Commission: -

• i. Calculate commission for doctor.
• ii. Double check the commission with Doctors & Clinical Manager.

6. Insurance: -

• i. Handle all the process for insurance’s application for all clinic under I Sihat Pergigian (Setapak) Sdn. Bhd.
• ii. Update & filling all related things regarding insurance.

7. Update list of company asset/equipment & date that needs to be serviced such as photostat machine, all the personal computing device (PC), air conditioner, fire extinguisher, dental chair, x-ray machine, etc.

8. Keep in touch with Operation Manager to ensure supplier or contractor is coming for services & maintenance when needed.

9. Monitoring record quality of all the clinic & office equipment.

10. Handle & follow up the documentation & review panel for clinical part as suggest any suitable panel clinic for I Sihat Dental Care if any.

11. Forwarding all correspondence, such as required letters & package to appropriate person.

12. Upgrading any necessary things regarding administration department, e.g: update new form, tagging, organizing, reporting & filing in an efficient way to smooth operation in the clinical & office.

Clinical

• Help the Clinical Manager in overseeing day to day clinic operation to ensure smooth workflow & efficient patient care.
• Assist in developing & implementing clinic policies & procedures.
• Stay updated with the latest dental practices & regulations, & assist in implementing them within the clinic.
• Assist in coordinating & managing the clinical team’s schedules & tasks (rooster).
• Provide support & guidance to staff members, ensuring adherence to clinic protocols.
• Assisting in handling system for a clinic.
• Support in any clinical matters when needed.
• Assist the Clinical Manager in preparing reports on clinic performance & operational metrics if needed.
• Help with documentation & record keeping.

Preference will be given to candidates with a medical or dental background.

Benefits:

• Opportunities for promotion
• Professional development

Experience:

• Medical / Dental: 1 year (Required)

Work Location: In person