Admin Executive

Responsibilities

• Manage daily office administration and operations.
• Handle correspondence, emails, phone calls and incoming inquiries.
• Monitor office supplies and place orders when necessary.
• Assist with basic accounting tasks, such as data entry and payment follow-ups.
• Open and distribute the mail for new staffs.
• Prepare payment vouchers and claim process for suppliers, contractors and staffs
• Handling supplier invoices on a daily basis and distribution of supplier invoices for authorization by various designers
• Maintain sales record and update in sales board accordingly.
• Coordinating project documentation and contracts.
• Liaising with suppliers and subcontractors.
• Following up on customer payments and maintaining project files.
• Support company events, meetings and staff activities arrangements.
• Perform other administrative duties assigned by management.

Requirements

• Diploma, or equivalent qualification.
• At least 2 years of relevant administrative, facilities or office management experience.
• Good organizational, communication and vendor-management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Professional attitude with good interpersonal skills.

Preferred Skills

• Knowledge of document control and office procedures.
• Event or meeting coordination experience.
• Customer service experience.
• Ability to maintain confidentiality and handle sensitive information.

Requirements:

• Singaporeans/PRs

• Required language(s): Chinese, English (Good verbal communication and written skills in English)

"We are seeking candidates proficient in Chinese to effectively communicate with Chinese-speaking clients."