Admin Executive

About the role

My Management Services is seeking an Admin Executive to join our team on a full-time basis in Likas, Sabah. This is a pivotal administrative role that provides essential support to our operations, ensuring smooth day-to-day functioning across the organisation. As an Admin Executive, you will be at the heart of our administrative operations, managing key processes, coordinating with various departments, and providing comprehensive support to management and staff. Your role will be instrumental in maintaining organisational efficiency and contributing to the overall success of My Management Services.

What you'll be doing

• Managing administrative tasks including scheduling, correspondence, and record-keeping to ensure smooth office operations
• Coordinating meetings, conferences, and events, including preparing agendas and taking minutes
• Maintaining and organising filing systems, both physical and digital, ensuring information is easily accessible and properly archived
• Processing documentation, including invoices, expense reports, and other administrative paperwork
• Providing support to management and various departments with data entry, research, and general administrative assistance
• Managing office supplies inventory and liaising with vendors for procurement
• Answering telephones, managing switchboard operations, and directing enquiries to appropriate departments
• Assisting with the preparation of presentations, reports, and other business documents
• Contributing to the maintenance of organisational policies and procedures
• Performing other administrative duties as required to support business operations

What we're looking for

• Proven experience in an administrative or secretarial role, preferably within a management services or similar professional services environment
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint, along with strong computer literacy
• Excellent organisational and time-management skills with the ability to prioritise multiple tasks effectively
• Strong communication skills, both written and verbal, with the ability to interact professionally with colleagues and external stakeholders
• Attention to detail and accuracy in all administrative work, including document preparation and record-keeping
• Ability to work independently and as part of a team in a fast-paced office environment
• Professional telephone manner and customer service orientation
• Discretion and confidentiality when handling sensitive organisational information
• A proactive approach to problem-solving and continuous improvement
• Flexibility and willingness to adapt to changing priorities and requirements
• Relevant qualifications in administration, business studies, or a related field would be advantageous

What we offer

My Management Services is committed to fostering a supportive and professional working environment where our employees can thrive. We offer competitive remuneration commensurate with experience and qualifications. As a full-time member of our team, you will benefit from a structured career development environment where your contributions are valued and recognised. We encourage a collaborative workplace culture and are committed to maintaining a healthy work-life balance for all employees. We welcome enquiries regarding any adjustments or support you may require during the recruitment process.

About us

My Management Services is a dedicated management services provider committed to delivering professional administrative and business support solutions. We pride ourselves on maintaining high standards of professionalism, efficiency, and client satisfaction. Our team is passionate about providing quality services and creating a workplace where staff are supported to deliver their best work. We value integrity, teamwork, and continuous improvement in all that we do.

Apply now

To apply for this Admin Executive position, please submit your CV, a cover letter outlining your suitability for the role, and any relevant qualifications. We look forward to hearing from you and considering your application to join My Management Services.