ADMIN EXECUTIVE

About the role

We are looking for a responsible, organized and proactive Admin & Tender Executive to join our team.

Key responsibilities

• Handle daily administrative and project documentation
• Prepare quotations, invoices, DOs and other billing documents
• Monitor outstanding payments and conduct regular payment follow-ups with customers
• Maintain payment collection and aging reports
• Handle tender preparation, documentation and submission
• Monitor tender closing dates and ensure timely submission
• Coordinate with customers, suppliers, production and installation teams
• Prepare simple signage shop drawings and layouts using CorelDRAW
• Assist with project coordination, documentation and progress tracking
• Perform other administrative duties assigned by management

About you

• Experience in administration, tender, billing or project coordination preferred
• CorelDRAW knowledge is required/preferred
• Basic understanding of dimensions, layouts and technical drawings
• Proficient in Microsoft Word and Excel
• Good communication and follow-up skills
• Organized, detail-oriented and able to meet deadlines
• Experience in signage, advertising, construction, renovation or manufacturing industry is an advantage
• Strong in follow-up, payment collection, tender deadlines and coordination
• Willing to learn basic technical aspects of signage production