Admin Executive

We are looking for a detail-oriented and proactive Admin Executive to join our team. The ideal candidate should have hands-on experience in Tally, Excel (Pivot Table, VLOOKUP), and a basic understanding of GST. This role involves managing day-to-day administrative and accounting activities, coordinating with internal teams and clients, and ensuring smooth office operations.

Key Responsibilities

Accounting & Finance Support

• Record bank and cash receipt entries accurately in Tally.
• Manage sales billing, debit notes, and credit notes.
• Prepare and maintain financial records and assist in reconciliations.
• Support in preparing sales reports and track consumption data.

Quotation & Billing Management

• Prepare and send quotations for services, spares, and consumables.
• Maintain proper documentation and follow up on pending quotations or approvals.
• Coordinate with clients to ensure timely delivery of invoices and related documents.

Payment Follow-up & Customer Coordination

• Follow up with customers for payment collection and send reminders for pending dues.
• Coordinate with the finance team to update payment status and maintain records.

Administrative & Office Operations

• Handle day-to-day office activities, documentation, and correspondence.
• Support administrative tasks such as vendor coordination, stationery management, and logistics.
• Assist in maintaining organized records and ensure smooth functioning of office operations.

Reporting & Coordination

• Prepare periodic reports on billing, sales, and payment status.
• Collaborate with internal departments to support operational requirements.
• Ensure accuracy, timeliness, and confidentiality in all reporting activities.