Admin Executive

Job Title: Admin Executive (Back Office)

Company: COINIOC FINANCING LLC (Back-Office Operations)

Location: Malaparamba, Calicut (Supporting Dubai Headquarters)

Compensation: ₹20,000 – ₹30,000 / month (Based on experience)

Job Overview

We are seeking a highly disciplined, detail-oriented Admin Executive with a minimum of 2 years of experience to join our back-office team in Malaparamba. In this role, you will manage core operational workflows, maintain data systems, and serve as the operational backbone for our parent company in Dubai.

The ideal candidate strictly adheres to corporate standards, manages cross-border documentation efficiently, and maintains a clean, organized office environment.

Key Responsibilities

• Core Administrative Operations: Execute day-to-day administrative tasks, maintain structured electronic filing systems, and prepare routine operational summaries.
• Documentation & Data Integrity: Draft, review, and organize formal business correspondence, client service agreements, vendor invoices, and compliance documentation.
• Cross-Border Communication: Coordinate daily task updates, schedules, and deliverables between management in Dubai and the local support office.
• Office & Inventory Management: Oversee supply inventory, coordinate vendor services, handle logistics for company assets, and ensure the workspace remains professional and organized.
• Attendance & Log Maintenance: Monitor employee attendance logs, compile monthly HR records, and support initial candidate onboarding workflows.
• Adherence to Workplace Standards: Ensure all operational activities strictly comply with internal company policies, non-disclosure agreements, and standard operating procedures.

Qualifications & Requirements

• Experience: Minimum 2 years of proven experience in an Admin Executive or Back-Office Operations role (experience with UAE/Middle East clients or business workflows is a plus).
• Education: MBA.
• Technical Proficiency: High competency in Microsoft Office (Excel, Word, PowerPoint), Google Workspace, and shared cloud drive management.
• Communication: Excellent written and verbal English communication skills; professional telephone and email etiquette.
• Skills: Strong organizational ability, sharp attention to detail, time management, and complete discretion when handling confidential business records.

Pay: ₹20,000.00 - ₹30,000.00 per month

Ability to commute/relocate:

• Calicut, Kerala: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Master's (Preferred)

Work Location: In person