Admin Executive

Job Responsibilities 工作职责

• Manage daily administrative operations to ensure the smooth running of the office and project sites.
  负责公司日常行政事务，确保办公室及项目现场行政工作的顺利运作。
• Arrange domestic and international flight bookings, accommodation, airport transfers, and transportation for management, employees, and visitors.
  负责安排管理层、员工及访客的国内外机票、住宿、机场接送及交通安排。
• Coordinate travel itineraries and ensure timely travel arrangements.
  协调出差行程，确保各项出行安排及时妥善完成。
• Purchase and manage office supplies, stationery, pantry items, and other administrative necessities.
  负责办公用品、文具、茶水间物资及其他行政用品的采购与管理。
• Process office purchases and maintain inventory records to ensure sufficient stock levels.
  负责行政物资采购及库存管理，确保办公物资充足。
• Handle utility bills, rental payments, internet, telephone, and other administrative-related payments in a timely manner.
  负责水电费、租金、网络、电话及其他行政费用的核对与付款。
• Prepare, verify, and process expense claims, reimbursement requests, and payment submissions for management.
  负责管理层费用报销、付款申请及相关费用审核工作。
• Coordinate with vendors, suppliers, landlords, and service providers to ensure efficient office operations.
  协调供应商、服务商及房东等外部单位，确保行政事务顺利进行。
• Manage company-provided hostels for foreign employees, including room allocation, check-in/check-out arrangements, maintenance coordination, and ensuring a comfortable living environment.
  负责公司外籍员工宿舍管理，包括房间分配、入住及退宿安排、宿舍维修协调及住宿环境管理。
• Maintain and update administrative records, contracts, licenses, and company documentation.
  负责行政档案、合同、证照及公司相关文件的整理、维护与更新。
• Handle incoming correspondence, courier services, and document filing.
  负责来往邮件、快递收发及文件归档管理。
• Assist in organizing company meetings, training sessions, corporate events, and other administrative activities.
  协助组织公司会议、培训、企业活动及其他行政相关事项。
• Perform other administrative duties assigned by the management from time to time.
  完成管理层交办的其他行政相关工作。

Job Requirements / 任职要求

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
  大专或本科及以上学历，行政管理、工商管理或相关专业优先。

• Fresh graduates are encouraged to apply. Candidates with up to 2 years of experience in Administration or Office Management, preferably in the construction industry, will have an added advantage.
  欢迎应届毕业生申请；具备2年以内行政或办公室管理工作经验者优先考虑，有建筑行业经验者更佳。

• Experience in travel arrangements, office procurement, vendor coordination, hostel/facility management, and expense claim processing is an advantage.
  具备差旅安排、行政采购、供应商协调、宿舍管理及费用报销处理经验者优先。

• Strong organizational, multitasking, and problem-solving skills with excellent attention to detail.
  具备良好的组织协调能力、多任务处理能力及问题解决能力，工作细心认真。

• Able to work independently, prioritize tasks, and meet deadlines.
  具备独立工作能力，能够合理安排工作优先级，并按时完成各项任务。

• Able to respond promptly and adapt to urgent or last-minute administrative arrangements.
  能够快速响应紧急或临时行政安排，并具备良好的应变能力。

• Proficient in Microsoft Office applications (Excel, Word, Outlook, and PowerPoint).
  熟练使用 Microsoft Office 办公软件（Excel、Word、Outlook、PowerPoint）。

• Excellent command of Chinese, English, and Bahasa Malaysia (both written and spoken). Chinese is mandatory as the role requires frequent communication with Mandarin-speaking management, employees, vendors, and external stakeholders.
  具备良好的中文、英文及马来文听说读写能力，其中中文为必备要求，因工作需要经常与中文管理层、员工、供应商及外部合作单位沟通。